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Packet Pickup – Packet pickup will take place on Friday, December 2, 2022, at the main dining hall near the Start/Finish Line. Pickup will begin at 3 pm and will be available until 9 pm. We use dynamic bib assignment, meaning, we will assign you a bib when you pick up your packet. If you have a bib number preference, please contact us and we assign that bib number ahead of time. This will be on a first-come basis. FYI, bib number 1 is already assigned. If you cannot make packet pick up on December 2nd, we will begin packet pickup at 6 am on December 3rd and all day for runners choosing the Saturday night or Sunday Morning half marathon and full marathon options. If you are late, you can still start the race but your time begins at 7 am if you are there or not.
When you pick up your packet, we will take a photo with your bib. If you have family or crew, you can have them join you in the photo. You will also be required to either be present for the safety brief at approximately 6 pm on December 2nd or read and sign the safety briefing at 6 am on the 3rd. We will have you sign our roster after the briefing. We will also conduct a safety gear check. Required items are working lights (headlamp, handheld, etc.). Hydration plan (handheld bottle or backpack).
Parking – Parking will be at the main dining hall of the camp. Signs will be posted. Runners may also park on pit road. This area is located just past the start/finish line and is accessible again near the 2-mile mark on the course. This is a great spot to park if you are crewing yourself for the event.
Camping – if you plan to bring an RV, camper, tent, or van. We have been assigned designated areas by the Camp Crooked Creek staff for Rv camping. You can find that information in camping information in another section of the website. There are no electric or other RV connections. There are heated bathrooms and SHOWERS in this area for your convenience. The dining hall also has bathrooms and will be open for your convenience.
Food Options - It is a short drive into the city of Shepherdsville, where you will find many restaurants. We also have a scout troop preparing food for crews and families to enjoy Saturday and Sunday at the dining hall for a small fee.
Pre-race Meal -We are still working out the details, but we are planning on hosting an in-person pre-race meal and welcome event during Friday night's packet pickup. A pre-race spaghetti meal will be available with a suggested donation to our volunteer scout troop.
Drop Bags – If you are running the 50 mile or 100 mile, you are authorized a standard size drop bag. You can drop your bag off at packet pick up. We will provide you with a bag tag with your bib number on it. We will have a drop bag area at the start line. We will accept drop bags starting at 6:30 am on the 4th. We will transport your bag to the 8-mile aid station. Once you are done with your bag (are no longer running) please place your drop bag in the area marked return.
Crew/Self Aid Station – you can set up your own aid at the start/finish line, at the pit road staging area, or near the Cub World aid station on the course. Crews will only have access to you at the start/finish line or the major/main aid station out on the course. Driving directions will be provided. Participants cannot receive aid at any other location and will be disqualified if observed. Also, the scout reservation is being very generous, they ask we clean up after ourselves. This means if you bring it in, you take it out. If our course marshals observe participants littering on the course, we will disqualify you. Trash containers will be available on the course, please use them.
The Course – The 12.6-mile loop will be very challenging. The terrain consists of closed roads, compacted dirt trail, rocky trail, extremely muddy areas, and lots of hills. While the elevation is tolerable, the terrain is challenging but absolutely beautiful! We will also have a 1/2 split off for the 1/2 marathoners and marathoners to get their full distance.
Aid Stations – We will have 5 aid stations. First, located at the start/finish line (crew access). The second aid station will be located near the 5-mile mark on the course. This aid station will have snacks, running water, and of course, bathrooms. The third aid station will have warm food, snacks, running water, and bathrooms. The second and third aid stations will also have plenty of room for your crew and friends to gather to cheer you on. Parking is also readily available at these aid stations. The other three aid stations will be hydration stations and will be placed at convenient spots for you along the course.
Changing Distance - If you decide you want to change your distance, please notify us at the start line. After you complete the first, or subsequent loops and decide to change distance, please inform us upon completing your current loop. If you drop down to a shorter distance, you will be awarded for the distance you competed. For example, if you are participating in the 100-mile race and complete 75 miles, you will be awarded the 50-mile buckle. If you change your distance, you will not be eligible for overall awards.
Pets – Due to the extreme nature of the trail and the challenges that come with it, we were asked to not allow pets on the course.
Pacers – We will allow pacers for the 50 mile and 100 mile distances only. Pacers will be allowed after you have completed two loops, so on your third loop, a pacer is allowed. If you use a pacer, you will need to make sure we know and they are checked in. They will be required to wear a pacer bib as well as sign our waiver and participate in the safety briefing. They will be required to have a light and hydration methods.
Awards – Top two overall male and female from each distance will receive custom awards courtesy of our friends at https://www.elevationculture.com/. These handmade awards are truly a work of art and we are honored to have them.
All finishers will receive either a belt buckle or a medal (depends on the distance registered). Also, any finisher completing the 100-mile race under 24 hours, will receive a custom Crooked Creek Ultra Trail jacket.
Race Cutoff Times – The race will begin at 7 am on December 4th. This will be a “gun time” start. We are using chips, but everyone will have the same start time regardless of when you actually start the race.
Cutoff times are as follows:
Half Marathon – 8 hours. This is a “soft” cutoff. If you are close to finishing, we will allow you to finish and you will receive your finisher medal but will not be eligible for division awards/recognition.
Marathon - 8 hours. This is a “soft” cutoff. If you are close to finishing, we will allow you to finish and you will receive your finisher medal but will not be eligible for division awards/recognition.
50-mile – 24 hours. This is a hard cutoff. We will remove you from the course if you have not finished within the 24-hour time limit. If you have not started your last loop by 18h into the race we will not allow you to continue.
100-mile – 36 hours. This is a hard cutoff. We will remove you from the course if you have not finished within the 36-hour time limit. If you have not started your last loop by 31hours 30minutes into the race we will not allow you to continue.
EMS/Medical – first aid will be available at the start/finish line next to Race Headquarters. For life-threatening needs, please call 911, and notify the staff of your need. The course is marked off in lettered sections to help emergency personnel find you in a quick fashion.