Crooked Creek Ultra Trail Race

Sat December 2 - Sun December 3, 2023 Shepherdsville, KY 40165 US Directions
2023 Race Weekend Info

Race Information- The Crooked Creek Ultra Trail Run will begin Saturday, December 2nd at 8am EST at the Harry S. Frazier Scout Reservation.  The address is 950 Terry Drive, Shepherdsville, Kentucky 40165. Just follow the main road all the way back to the dining hall. The start-finish line will be nearby.
* ½ Marathon and Marathon events are also scheduled for Saturday, December 2nd at 8pm and Sunday, December 3rd at 8am.

Registration- Online registration will remain open until 15 minutes prior to each start time of the events. Registering on your phone is quick and easy. Cash registrations will also be taken on race day. 

Packet Pickup – Packet pickup will take place on Friday, December 1, 2023, at the main dining hall near the Start/Finish Line. Pickup will begin at 4 pm and will be available until 8 pm. We use dynamic bib assignment, meaning, we will assign you a bib when you pick up your packet. If you have a bib number preference, please contact us and we assign that bib number ahead of time. This will be on a first-come basis. FYI, bib number 1 is already assigned.  If you cannot make packet pick up on December 1st, we will begin packet pickup at 6:30 am on December 2nd and all day for runners choosing the Saturday night or Sunday Morning half marathon and full marathon options. If you are late, you can still start the race but your time begins at 8 am if you are there or not.

When you pick up your packet, we will take a photo with your bib. If you have family or crew, you can have them join you in the photo. Required items are working lights (headlamp, handheld, etc.). Hydration plan (handheld bottle or backpack).


Parking- Regular Parking will be close to our start/finish line in a large gravel lot in front of the dining hall. This parking is for all 5K, half marathon, and marathon runners and their friends We will have separate parking for anyone running the 50-mile event that would like to crew from their car on pit row. We believe we have room for all 50-mile participants to park a vehicle there. It will offer a cool race vibe for all runners to enjoy. Like a trail-running tailgate party area.  Passes for that area can be requested at check-in. 

 Overnight Accommodations- There are numerous hotels within 20 minutes of Camp Crooked Creek if you are hoping not to make a long drive race morning. You can find accommodations at the  Shepherdsville exit north on I-65 and Elizabethtown is close to 20 minutes south on I-65 and has quite a few hotels right off of the exit. Runners may also reserve unheated cabins and camping spots on the scout reservation by visiting the link on the registration page, but there are no water or electric hookups available. If you are planning on bringing a camper please send us an email at info@ckracemanagement.com so we can make plans to have room for everyone. We have been assigned designated areas by the Camp Crooked Creek staff for Rv camping. This location is on the course near the 4-mile mark.


Food Options - It is a short drive into the city of Shepherdsville, where you will find many restaurants. We also have a scout troop preparing food for crews and families to enjoy Saturday and Sunday in the pavilion for a small fee.

 

Pre-race Meal - A pre-race spaghetti meal will be available for a small fee going to our volunteer scout troop during Friday night's packet pickup & welcome event. 


 Drop Bags (for the Cub World Aid Station)-  All runners are allowed a standard-size drop bag, but the bags are NOT required gear. You can drop your bag off at packet pick up. We will provide you with a bag tag with your bib number on it. We will have a drop bag area at the start line. We will accept drop bags starting at 6:30 am on December 2nd. We will transport your bag to the Cub World aid station. Once you are done with your bag (are no longer running) please place your drop bag in the area marked return. You may pick up your drop bag at any time from the Cub World aid station once you have completed your run. You may also place a drop bag under the timing trailer at the start/finish line if you are crewing yourself.


Crew Area- The runners/crew area will be located all around the start-finish line area, and along the gravel road heading out on the course. There will be plenty of room for tents and canopies. Bathrooms, showers, fire pit, and lighting will also be available in that area. The first water stop 2.5 miles into the course will pass within a few yards of this area.

Also, the scouts are being very generous, they ask we clean up after ourselves. This means if you bring it in, you take it out. If our course marshals observe participants littering on the course, we will disqualify you. Trash containers will be available on the course, please use them.
 

Course Information- The course is 12.6 miles of rolling terrain for the 50 milers (that’s what some people call hilly). We have one small ½ mile section where half and full marathoners will divert from the regular course to pick up the extra distance you will need to get to 13.1 and 26.2…..we wouldn’t want to cheat you out of distance. ;) The course offers plenty of viewing and cheering points for your friends, family, and crew. We will have confidence flags and directional arrows on the course to guide you along the way. Orange tape will also be used to mark off trails that aren't being used for the event. If you have participated in one of our events before you know we like to overmark the course. Runners will have about  ¾ of a mile of a gravel road that meanders through a few scout camps to create space at the beginning of each loop before entering the first hilly section of the course. After a little section of trail, a beautiful view of the lake comes into sight…….and that is where we will leave it. The rest of the Crooked Creek course will be a new adventure with every step you take. Enjoy.

On-Course Viewing Areas- Crew and family members will be able to see and assist their runners at the 2.5-mile point on the trail when it snakes right by the start/finish line. Also at the 3-mile mark as it crosses Mago Lane. Mile 5 the Leadership Retreat Building will be a great spot to say hey to your favorite runner. At mile 6.5 runners will cross right in front of the parking area for the Cub World Aid Station. Runners will enter the Cub World Aid Station just past mile 8. That will be the last viewing point before they return to the start-finish line.
 

Aid Stations & Water Stops- We will have 5 aid stations. The first one will be located at the start/finish line (crew access) and will be a fully stocked aid station sponsored by The Trail Sisters of Louisville. The second is a water station located about 2.5 miles into the course (crew access). The third aid station is around mile 5 and will have water, Powerade, and light snacks only inside the Leadership Development Building. The fourth aid station is the Cub World aid station at mile 8. This will be where you can find your drop bag as well as warm food and a friendly staff of volunteers ready to help. Again this year the Cub World Aid Station is being controlled by two local ultra runners legends Glenn and Abbi. Anyone is welcome to visit the Cub World Aid Station, there is plenty of parking and it is just a short walk through a wooded path to get to the shelter to see your runner. Get ready to be well taken care of and sent off with love and energy. The fifth aid station is at about mile 10 on the trail. This aid station is water only (no crew access). 
 

Changing Distance - If you decide you want to change your distance, please notify us at the start line. After you complete the first, or subsequent loops and decide to change distance, please inform us upon completing your current loop. If you drop down to a shorter distance, you will be awarded for the distance you completed. For example, if you are participating in the 50-mile race and complete 35 miles, you will be awarded the Marathon Medal. If you change your distance, you will not be eligible for overall awards.

 

Pets – Due to the extreme nature of the trail and the challenges that come with it, we were asked to not allow pets on the course. 

 

Pacers – We will allow pacers for the 50-mile distance only. Pacers will be allowed after you have completed two loops, so on your third loop, a pacer is allowed. If you use a pacer, you will need to make sure we know and they are checked in. They will be required to wear a pacer bib as well as sign our waiver and participate in the safety briefing. They will be required to have a light and hydration methods.

 

Awards – Top overall male and female from each distance will receive custom awards. 

All finishers will receive either a belt buckle or a medal (depending on the distance registered).

 

Race Cutoff Times – The race will begin at 8 am on December 2nd. This will be a “gun time” start. We are using chips, but everyone will have the same start time regardless of when you actually start the race.

Cutoff times are as follows:

Half Marathon – 8 hours. This is a “soft” cutoff. If you are close to finishing, we will allow you to finish and you will receive your finisher medal but will not be eligible for division awards/recognition.

Marathon - 8 hours. This is a “soft” cutoff. If you are close to finishing, we will allow you to finish and you will receive your finisher medal but will not be eligible for division awards/recognition.

50-mile – 18 hours. This is a hard cutoff. We will remove you from the course if you have not finished within the 24-hour time limit. If you have not started your last loop by 18h into the race we will not allow you to continue.

 

EMS/Medical – first aid will be available at the start/finish line next to Race Headquarters. For life-threatening needs, please call 911, and notify the staff of your need. The course is marked off in lettered sections to help emergency personnel find you in a quick fashion. 


Timing- We will be offering chip timing for each loop. Friends and family can keep track of your loops by visiting www.ckracemanagement.com. Due to very poor cellular reception during portions of the course, we will not be able to offer real-time on-course tracking for this event.

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